Operations Management

MORE INFORMATION. LESS WORK.

Whether you’re a small group relying on a board member for your accounting or a larger organization with complex financial needs, outsourcing your accounting to Alpha Fraternity Management can make all the difference.

We specialize in the financial management of fraternities and sororities. With a deep understanding of your unique financial constraints and reporting requirements, we don't just serve as a vendor—we become a true extension of your team.

Here’s what you’ll gain by partnering with us:

  • Expertise: Our team is made up of experienced, degreed accounting professionals who manage your finances with precision and care.
  • Industry Insight: With over 20 years of experience serving Greek organizations, we understand your world and how to navigate it.
  • Strong Internal Controls: Our systems are designed to ensure accurate records, safeguard assets, and maintain compliance with financial regulations.

At Alpha, accounting isn't a once-a-month task. We work daily with dozens of clients, delivering the consistency and efficiency you need. The result? You free up time to focus on your organization’s mission, while enjoying enhanced fraud protection, full financial transparency, and the assurance that your House Corporation retains full decision-making authority.

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BUDGETING AND FINANCIAL MANAGEMENT

  • Annual rent study for your campus which analyzes the market's current housing costs
  • Annual historical income and expense analysis for your property
  • Annual budget forecast each fall, updated at the beginning of each fiscal year for better planning
  • Development of an overall management plan with your owner(s)

 

GENERAL LEDGER ACCOUNTING

  • Develop an appropriate chart of accounts
  • Set up separate operating and security deposit bank accounts held in the name of your organization
  • Provide general ledger accounting, documenting all transactions and closing periods

 

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ACCOUNTS PAYABLE AND VENDOR MANAGEMENT

  • Receive, process, and scan vendor invoices
  • Reconcile accounts to bank statements
  • Qualify vendors for proper licensure and insurance
  • Prepare and send IRS forms 1099 and 1096 to the IRS, vendors, and the state

QUARTERLY FINANCIAL REPORTING

  • Produce and disseminate quarterly financial reports on or before the 20th of the following month
  • 24/7 access to your financials through our Owner Web Access
  • Quarterly reports include:
    • Income statement vs budget
    • Balance sheet
    • AP/AR
    • General ledger
    • Bank reconciliation
    • Security deposits held and owned
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TAXES AND PAYROLL SERVICES

  • Complete and file annual report and 990
  • Report and deposit tax withholdings
  • Administer payroll